How impeccable are your FAQ’s and handouts?

Doctors have yet to figure this out … how about you and your company?

Lateral Epicondylitis

Yesterday, I visited my Orthopedist and learned I had been suffering from Lateral Epicondylitis — otherwise known as Tennis Elbow. After receiving the recommended shot of cortisone, I was placed in two braces — one to keep my wrist stationary and another that uses a gel pack to press down and immobilize the tendon near the elbow. Overall, my time with my doctor was very pleasant and his staff was friendly and competent. This feeling changed slightly, after I left…

You see, the doctor had given me three handouts before he sent me on my way. Here’s the exact (total) verbiage from one of those forms:

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AFTER YOUR INJECTION …..

The night of the injection, ice the hand/wrist down for 10 minutes out of every hour for 3-4 hours.

The next day, begin to soak the hand in hot water for 5 minutes squeezing a sponge or rubber ball, then cold water for 2 minutes, twice a day for 3 weeks.

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Simple and straight forward enough, right? Except, here are a list of questions and concerns that later ensued:

1. He had told me to replace the words “hand/wrist” with “arm” … or did he say “elbow?” When it came time to soak, I couldn’t remember. And why wasn’t I getting a handout specific to my condition?

2. Not until I retyped their form’s verbiage here did I realize that I was supposed to ice it for 10 minutes, every hour last night. For some reason, I read it that first time as, 10 minutes every 3-4 hours (I guess my brain didn’t catch the “out of”) — oh well, too late now. (Can I be the only one ever to have read it that way?)

3. How hot is “hot” and how cold is “cold,” for the water? A simple adverb probably could have answered this.

4. It says to “squeeze a sponge or rubber ball” — hmmm … does that mean squeeze and hold or squeeze, release, repeat? Additionally, am I supposed to do the same after switching to the cold water? This isn’t clear.

Let’s call it “Patient-Brain”

The challenge is, when you’re at your doctor’s office, you don’t often realize what you should have asked until after you leave. He covered many things and I didn’t catch it all. (Ooh, that just gave me an idea for the docs — if you’re not going to update your FAQ’s or handouts, how about providing us patients with your office logo’d pen and notepad to take our own notes?)

Oh, and to boot, this form was clearly (or should I say not-so-clearly) a copy of a copy of a copy of a copy of a copy. The contact information and the names of the 7 associates were so blurry that most were illegible.

He told me that he sees this condition 3-5 times per day and he’s been in practice for a few decades. Shouldn’t the patient-with-tennis-elbow system be completely flawless —  impeccable — by now?

So how might this apply to you and your company?… [Read more…]

Have you driven into the rumble strips?

LOOK! …where you want to go >>

Look familiar? Our state highway administrations carve these rumble strips (seen on left) into the shoulders of our roads and especially in areas where we are prone to fall asleep at the wheel. So a fair assumption, from the title here, might be that I wanted to write about the business metaphor for … falling asleep at the wheel. Nope. Good guess, though. 😉

Elaine has been cutting my hair for many years and we usually talk about what’s new. Well, her youngest son just started driving and I said, “Wow, I can’t even imagine how stressful that must be for a parent.” She went on to tell me how — to her amazement and wonder — her son (wide awake) recently drifted over into the rumble strips. She just shook her head after sharing this with me, so I asked if I could share a coaching tip…

“Tell your son: LOOK! …where you want to go,” I said. It’s that simple — so simple, in fact, it almost seems too easy. How could it be so easy? If you ask aircraft pilots, motorcycle instructors and driving teachers, this may be the most valuable advice they could ever share. I, myself, learned this from taking a motorcycle safety course and I’ve heard this same advice from someone who has learned to fly a military jet…

Remember when you were a kid, riding along on your bicycle? Every once in a while you’d see a twig or branch on your path, right? Do you remember what would happen if you fixated on that obstacle? [Read more…]

What Bloopers and Gag Reels Teach Us About Business

Let ’em see you sweat

Friday night, we went to see one of our favorite comedians, Brian Regan at another one of his sold-out shows. One of the funniest and most-applauded moments of the show was when Brian messed up a joke. He came clean about it and then went off into an unscripted direction for the next five minutes or so. The fans LOVED it! What had us all so appreciative and entertained is what makes this so interesting…

Analyzing the connection we all felt in that situation, and our reaction to his blunder, had me wondering what similarly makes those TV & movie bloopers, out-takes and gag reels so great. Why are those mistakes often funnier (better) than the carefully scripted and masterfully executed scenes?

 

The magic is in the authenticity

Watching an actor or comedian mess up their lines isn’t even the best part … it’s what comes next. Often these professionals will then let loose, go off in their own improvisational direction, and/or just completely surrender to their own imperfections and sometimes even laugh uncontrollably. For the viewer this is magical and here’s why. We get to see a very human side of these … human beings. It’s quite endearing to witness their mistakes and watch how they react in these situations. All of a sudden, they become so real, just like you and me. We get to see an instant transformation that shows us a side that we rarely get an opportunity to see.

So how does this apply to business?

[Read more…]

Spirit of the Law vs. Letter of the Law

Do Your People Follow the Letter of the Law?

Saving the baby and the bath water

Last week, I attended a Dan Pink event in DC (hosted by Michelle James). Somehow the conversation turned to call centers and Dan made an interesting and funny observation… Imagine dealing with a company via their call center, getting great service and expressing how you felt about it, only to receive a standardized (robotic) response from the person on the other end. It might go something like this:

. . . . . . . . . . . . . . . . . . . . . . . . . . . . .
You: “Thank you for helping me, Mary. You did such a great job of solving my problem and I’m really impressed with how you went above and beyond.
“Mary” (in an unnatural/scripted tone): “Is there anything else I can help you with today? Was I able to answer all of your concerns to your satisfaction?
. . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Knock, knock! Anybody home?!? With one or two little sentences, Mary could have possibly taken your “10” experience down to about an “8.” Bummer.
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This observation had me think of just how often we deal with people who are following the letter of the law, rather than the spirit. I’m certain that a call center with these types of scripts as in the above example intend to create a satisfactory (or better, hopefully) experience for their clients. Trouble is, too often we teach our teams how to handle situations in an if/then manner. We’ve dumbed it down to an algorithm and algorithms can be performed by computers (which many call centers have gone to, unfortunately).
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But here’s the thing. I feel that, by and large, we’re looking for — even craving — a human experience.
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What are you looking for, when dealing with a company either in person or via phone, e-mail, social media, or otherwise? I’m looking for [Read more…]

Sales Lessons from the Girl Scouts

Focusing Your Message into a More Attractive (and Relevant) Offering

As I exited the grocery store, the girls were shouting, “Girl Scout Cookies! PLEASE buy our Girl Scout Cookies! Girl Scout Cookies!” Aside from sounding desperate (which is acceptable at age 10 and ill-advised for the rest of us) I saw a fundamental challenge with their approach. These adorable and hard-working kids weren’t speaking … into our listening.

Whether you’re age 10 or age 50, this might be one of the most valuable discoveries, if you want to communicate your message in an effective way so as to connect more often and — in turn — close more deals.

 

Broadcasting and Receiving: Dominant Buying Motives

Let’s use the analogy of radio broadcasting. There are almost as many listening styles as there are FM channels on your radio … and as consumers we’re all on different “channels.” Your chosen channel is based on your wants, needs, interests and past experiences.

For example, if you were ever unfortunate enough to have owned a car that ended up being a “lemon,” there’s a good chance that your next car choice was affected (motivated) by that experience. Your dominant buying motive might now be … you guessed it … reliability. Now imagine if everywhere you went shopping for your new car, salespeople were proudly telling you about their vehicles’  performance … or safety … or styling … or utility. While those things might or might not be all that important to you, the most important thing on your agenda; your #1 priority; your dominant buying motive is: reliability. Trouble is, most salespeople will never take the time – nor are they equipped with just the right series of meaningful questions – to ever learn this about you. The result is that most salespeople are not speaking into your listening. You’re set to “receive” on channel 5 and they might be “broadcasting” on channel 12. I refer to this as a disconnect and in my observation it’s the rule, not the exception. I’d love to hear about your experiences.

Taking the time to ask just the right meaningful and deliberate questions will, in turn, give you all the information you need to make a proper presentation — a presentation that ends up being the perfect fit for your client and thus helps you earn your title of Sales Consultant.

 

As for the Girl Scouts … 

They had one additional challenge that I was determined to help them overcome. The nature of their selling is not consultative — more of a bull-horn-appeal-to-the-masses approach, really. I went up to one of the moms that was supervising this cookie “sales counter” just outside of my neighborhood supermarket and asked if it would be okay to share a selling strategy. She quickly and excitedly asked the girls to gather ‘round and listen. I said, “Hey kids, you know how sometimes you go out to eat dinner at a restaurant, have a great big dinner (that might have even left your tummy feeling really full) and then the waiter asks if you’d like dessert? Well, in that situation you’re probably not so quick to say yes to dessert, especially if you’re feeling full, right? …but partly because the waiter wasn’t specific enough. Have you ever noticed that when the waiter starts offering his desserts by name – like Chocolate Lava Cake or Granny’s Apple Crumb Bake, all of a sudden you’re able to find room in your tummy?” The girls responded with a unanimous “Yeeeeees.” I continued, “Well people have been buying Girl Scout Cookies for many years and lots of them already know (very well) their favorite kind, so you girls want to try something? —Okay. Instead of shouting ‘Girl Scout Cookies!’ try calling them out by their special names. That way you’ll be reminding your customers just how much they love your cookies.” And as I walked to my car, I could hear in the growing distance, “Thin Mints! Samoas! Tagalongs!” So cute. I’m assuming they saw an increase in sales. 😉

Google’s CEO on Coaching … and Self-Perception

What you can learn in 40 seconds from Google’s CEO

A billion-dollar tip (or 2) in under a minute

My friend and colleague, Myron Radio, must feel as strongly about this 40-second video as I do — He has a link to it, at the bottom of every e-mail he sends out.

There are two related — yet very distinct — messages in this short clip from an interview with Google’s CEO, Eric Schmidt. I was so inspired by both topics and really wanted to share an observation, especially since I’m wondering if most viewers will only see the obvious one. I’d love to know what you think…

The Obvious:

Eric Schmidt’s tip on hiring a coach may already be a familiar one to you. The most recent observation and parallel you could draw from coaching has to do with our Olympics. For the last 16 days, we’ve watched in awe as the world’s top athletes have endured what most of us would consider unfathomable.

 

These Olympians achieve such greatness in their area of expertise that there is only enough room (in the world) for a select few to even compete on their level.

So, what can a business owner, CXO, manager or salesperson learn from these elite few? You guessed it: coaching is what helped get them there and coaching is what helps keep them there. A coach can help you navigate your path to success and a coach can help you maintain your existing success. Every Olympian has reached great success and every one of them has a coach. Every single one. Shouldn’t you?

“The one thing people are never good at … is seeing themselves as others see them.” ~Eric Schmidt, CEO of Google

The Not-So Obvious:

Okay, this is the part of the video (below) that really got me excited. It’s related to the Driven To Excel tag line, “Aligning Behavior … with Mission.” At the end of this video clip, Eric Schmidt says, “The one thing people are never good at … is seeing themselves as others see them.” So true, right? If you’ve ever taken a personality test, you know exactly what he’s talking about. At a recent leadership meeting, our facilitator took us through an interactive exercise involving the four personality types. What was most fascinating to me was that the group’s perception of each individual was usually completely different from that of the individual. In other words, you could think (perceive) that your dominant personality trait is influence while everyone around you sees (perceives) it as dominance — two distinctly different personality types. And perception is reality…

The same holds true for your organization. How are you (your organization; team) showing up for others? If you saw this ad (left) in the paper, what would you “make true” about the “county?” They’re spending $250k! … to advertise … A LACK OF FUNDS?!?

Just today, I was visiting the web site of a marketing company … a marketing company. The site consists of one single page of (boring, me-centric) text (not one single picture) and the founder’s personal email address at the bottom. What would you “make true” about this company? Obviously, the founder doesn’t see herself (her company) the way others might. She’s simply unaware of how she’s showing up in the world. Maslow might classify this as unconscious incompetence. She doesn’t know … what she doesn’t know. I’m sure I’m guilty of this from time to time … aren’t we all?

I see it every day; everywhere I turn. A self-proclaimed “seafood restaurant” serving frozen fish, an Architect’s flimsy-thin business card, an Editor with misspellings and grammar faux pas on his brochures, a financial planner driving a Yugo, a depressed-looking comedian, a real estate agent … well, you get the idea.

While these might be the examples of obvious and blatant misalignment, the more subtle ones are all around us too. And all of these things are gathered as evidence, both consciously and unconsciously, by onlookers. QUESTION: Based on the “evidence,” what are your potential clients “making true” about you?

Maybe it’s time for an assessment. Maybe it’s time to consult with the CIO (Chief Impeccability Officer)

Embedded video from CNN Video

© Copyright 2010 – Present – Driven To Excel, Inc. All Rights Reserved.

Time-Saving Business Tools


Is that the best tool for the job?

8 Business Tools Designed to Save You Time, Money … and Effort

Get Yours at Amazon

Amazing Tool

Like many, we lost power during a recent DC area snow storm. My neighbor, Bill, has 4 wheel drive and was nice enough to drop us off at my parents’ home just two miles away … they had power. When we got there, I grabbed my Dad’s snow shovel and was discouraged before I even began moving any snow. This shovel had a steel core, which made it extremely heavy — probably 3-4 times as heavy as mine — and then I quickly found that it wasn’t releasing the snow upon the ol’ lift-‘n’-toss — this made the shovel even heavier. Of course, all I could think about was how much better my shovel was but I’d left it at home and I wasn’t about to call on Bill again for a ride back. I believed my shovel, albeit ten years old, had to be one of the best ever made … until a couple of weeks later when my good friend Masoud came over with his…

This thing [pictured above] was like no shovel I’d ever seen … and worked liked no shovel I’d ever seen. So much for mine.
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Anyhow, this all got me thinking…
…about having and using the right/best tools and how these tools can make all the difference. I am always amazed by the new and thoughtful business tools I discover, and the ones that are shared by friends, family and colleagues.
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Whether it’s in the form of a snow shovel or a computer tool that helps you schedule lunch meetings, I want the one that: [Read more…]

Go-Givers Sell More

Everything You Learned About Sales Is Backwards

[Guest Post by: Bob Burg and John David Mann, coauthors of Go-Givers Sell More*]

“I’m no good at selling!” Have you ever heard someone say that? Or maybe said it yourself? (Now, tell the truth.)

We hear it all the time. Everyone who is not in sales thinks, “I could never sell” — and most people who are in sales secretly think the same thing.

Go Givers Sell MoreThere is a reason people feel this way: most of us look at sales backwards. Backwards how? In the most fundamental ways.

For example.

They see sales as convincing people to do something they don’t want to do. It’s not: it is about learning what people do want to do and then helping them do that.

They think sales is about taking advantage of others. Not so: in fact, it’s about giving others more advantage.

Most people think of sales as a talking business. Nope: it’s really a listening business.

Classic sales training focuses on the “close.” The true sales greats hardly notice the close — they are too busy focusing on the open.

But the biggest inversion of all, the great upside-down misconception about sales, is that it is an effort to get other people to do something. Ask most anyone to define sales and you will hear some variation of this: “Sales is getting people to buy something.”

The truth about sales is that it isn’t about getting at all. Sales at its best, at its most effective, is precisely the opposite: it is about [Read more…]

How “Warm” is Your Company?

Do your clients want to do business with a person, place or thing?

In last month’s article, I included the phrase “… referrals are where it’s at!” A loyal reader replied to me with an e-mail that read, “Not that I’m knit-picking, but it should be ‘referrals are where it is!’ … Unless you are writing colloquially, which it appears to be the case.” Maybe that guy was onto something …

There are two schools of thought on the topic of business etiquette. One school tells us to remain completely professional at all times, while the other says, “C’mon man, loosen up a little!” Is it possible to be friendly and warm while remaining professional? Absolutely! Why is this important? Because by and large, “loosening up” (a.k.a. “warming up”) is becoming a requirement if you want to attract and retain more business.

 

4 Tips on Warming Up Your Brand

1. People do business with people they like AND people like people like themselves.
Who are your clients? Perhaps more important, what type of client do you want to attract? If your clientele is completely “buttoned up,” then the loosened up approach may not be the best. (This should only apply to a few of you.) The rest of us, however, are dealing with everyday people; people who want to deal with … everyday people. So how can you be perceived as more of a “real” person?

2. Be Accessible
In a recent video message, the wildly successful (and always-charismatic) wine expert and branding guru, Open Door Policy (Humorous)Gary Vaynerchuk, shared his insights on “consumer expectations” and advises that your clients want to know and feel that you are accessible.

Here’s an example we can all relate to: Just a few years ago, it was a big deal to have contact with your favorite author. Now, personal replies from famous writers are becoming the norm (I’m in touch with several). If your clients can reach out to their favorite author and receive a response, shouldn’t they be able to reach you? Gone are the days of burying your phone number and e-mail address in the basement of your [Read more…]

I Have a Referral for You

Making Referral Business Your Business

 

How to turn even your toughest client into a referral source

When I was selling Acuras, I’d reached a very comfortable and rewarding 70% repeat and referral business. The breakdown is what’s important to note… While 30% of that total business came from repeat buyers, that number was only trumped by the amount of referral business, responsible for 40% of my total sales. Said another way, 4 out of 10 clients that bought from me, were referred by previous clients.

Now, I don’t care what your product or service is – referrals are where it’s at! What higher compliment could you receive from an existing client, than their referrals? Let’s face it – Whether they showed it or not, this client was impressed with you. So impressed, in fact, they were willing to put their name and reputation on the line.

This is a win-win-win:

For your existing client, they know how much their friend will appreciate them for having found you. For the referred client, the weight of anxiety and lack of trust [Read more…]